Massage Therapy Software for Busy Practices
Digital health intake forms, room and therapist scheduling, and prepaid wellness packages, all in one platform.
Simple Salon is massage therapy software that handles intake forms, room scheduling and prepaid packages in one place, so the admin stops piling up between sessions. Digital intake forms capture the contraindication questions and are stored on the client record, treatment rooms are booked alongside the therapist, and prepaid package balances are tracked for you. Massage therapists operate at the intersection of healthcare and hospitality, which makes administration more complex than most people outside the industry realise. Before every session, a health intake form with contraindication questions needs to be completed, reviewed, and stored. Treatment rooms need to be scheduled alongside the therapist, because a double-booked room stops the session regardless of therapist availability. And prepaid packages, while great for client retention, become a manual tracking nightmare without the right massage therapy software.
Simple Salon handles every layer of this administration so therapists can spend their energy on client care rather than paperwork and scheduling puzzles. Working on your own or on the move? See massage therapy software for solo and mobile therapists.
Built for Your Business
Digital Health Intake and Contraindication Forms
Simple Salon’s Forms feature lets you build custom digital intake questionnaires that clients complete before their appointment. Include health history questions, contraindication checkboxes, pregnancy disclosure, and consent clauses. Completed forms are stored against the client profile, so therapists can review them before the session and compliance records are always accessible. No paper forms, no clipboards, no lost records.
Treatment Room Scheduling Alongside the Therapist
The Resources feature lets you configure each treatment room as a bookable resource that must be available alongside the therapist when any appointment is made. The system prevents double-booking a room, so if Room 1 is occupied from 2pm to 3pm, no other booking can take that room in that window, regardless of which therapist is involved. Multi-room clinics and studios get full visibility of room utilisation across the day.
Prepaid Session Packages That Track Themselves
Prepaid massage packages (for example, five deep-tissue sessions at a bundle price) are set up in Simple Salon’s massage software and sold from the POS or online. Every time a client redeems a session, the balance updates automatically. Clients can even book their next session against their package balance through the online booking portal. Manual balance tracking becomes a thing of the past.
Automated Rebooking Reminders
Massage clients tend to go weeks between sessions and often need a nudge to rebook. Smart Send lets you configure automated follow-up messages that fire a set number of days after the client’s last appointment, prompting them to book their next session while the benefits are still fresh. Win-back campaigns can target clients who have not returned in 60 or 90 days.
Client Management with Full Activity Log
Every client profile in Simple Salon holds treatment notes, health history summaries, uploaded files (including images or documents), and a complete appointment history. Over time this builds a detailed clinical picture of each client’s needs, preferences, and contraindications, invaluable for ongoing therapeutic relationships and compliance with professional standards.
Wellness Memberships with Recurring Billing
Offer monthly wellness membership plans (for example, one massage per month at a discounted rate) and let Simple Salon handle the recurring billing automatically via Stripe or Payleadr. Membership clients visit more consistently, generate predictable revenue, and are more likely to purchase retail or additional sessions.
Real Results from Real Businesses
A remedial massage clinic replaced paper intake forms with Simple Salon’s digital Forms feature. Every client now completes a health history questionnaire before their first appointment via a link sent in the booking confirmation. Therapists arrive at each session informed, and the clinic has a complete digital compliance record.
A two-therapist massage studio configured their two treatment rooms as bookable resources. Room conflicts, which had previously caused occasional double-booking during peak periods, disappeared entirely in the first week of using Simple Salon.
A wellness studio introduced a monthly membership plan using Simple Salon’s Memberships feature. Recurring billing handled automatically via Stripe meant the owner no longer had to chase payment each month, and membership-tier clients became the studio’s most reliable revenue source.
Frequently Asked Questions
Can I build a custom health intake form with contraindication questions?
Yes. Simple Salon’s Forms feature lets you design custom digital forms with any combination of text fields, checkboxes, dropdowns, and signature capture. Completed forms are stored against the client profile for compliance purposes and can be reviewed by the therapist before the appointment begins.
How does the treatment room scheduling work?
You add each treatment room as a Resource in Simple Salon. When a booking is made, the system requires both a therapist and an available room to confirm the appointment. If a room is in use, it cannot be double-booked for the same time, regardless of therapist availability.
How does Simple Salon handle prepaid massage packages?
You create a package with a set number of sessions and a bundle price. Clients purchase the package from the POS or online. Each time they redeem a session, the remaining balance updates automatically. Clients can also book directly against their package balance through the online booking portal.
Does Simple Salon support monthly wellness memberships?
Yes. The Memberships feature lets you create recurring membership plans with automated billing via Stripe or Payleadr. Members receive consistent service access each month and you receive predictable revenue, without manually processing payments.
Run a More Professional Practice With Less Admin
Simple Salon is massage software that takes care of intake forms, room scheduling, package tracking, and membership billing, so your focus stays where it matters most: delivering exceptional therapeutic results.